Privacy Notice

Drum Recruitment Ltd are committed to protecting and respecting your privacy.

 

This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

 

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation which replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.

 

Your rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

 

For the purposes of data protection legislation in force from time to time the data controller can be contacted at:

info@drumrecruitment.com

Registered Address:

Drum Recruitment Ltd

c/o HJP, Audley House

Northbridge Rd

Berkhamsted

Herts HP4 1EH

 

Who we are and what we do

 

We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).  We also provide the following other services consultancy. We collect the personal data of the following types of people to allow us to undertake our business;

•           Prospective and placed candidates for permanent or temporary roles;

•           Prospective and live client contacts;

•           Supplier contacts to support our services;

Employees, consultants, temporary workers;

 

We collect information about you to carry out our core business and ancillary activities.

 

 

Information you give to us or we collect about you.

 

This is information about you that you give us by filling in forms on our site www.drumrecruitment.com (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, apply for a role we have advertised, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, give us a referral, enter a promotion or survey and when you report a problem with our site.

 

The information you give us or we collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook, CV library platforms or corporate website.

 

Information we may collect about you when you visit our website.

 

With regard to each of your visits to our site we will automatically collect the following information and retain it for a period of 26 months:

 

  • technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version, browser plug-in types and versions, operating system and platform;

  • information about your visit, including the Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for’, page response times, download errors, length of visits to certain pages, page interaction information such as scrolling, clicks, and mouse-overs), methods used to browse away from the page and any phone number used to call our number.

 

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

 

Information we obtain from other sources.

 

This is information we obtain about you from other sources such as LinkedIn, social media, corporate websites, job board websites, online CV libraries, your business card and personal recommendations. In this case we will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.

Purposes of the processing and the legal basis for the processing

 

We use information held about you in the following ways:

 

  • To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.

  • To provide you with information about other roles or services.

 

The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement.  However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

 

Consent

When a candidate applies for a role through us via a job board or our own website they provide us with their personal data. Job applications correspond to actual job openings and as such we have legitimate interest in processing this data. If we then add your data to our database we will send you a copy of this privacy policy.

 

We will not shortlist your details to a client or third party without your consent to do so, usually this is via a Career Action Plan that we send to you to gather your consent. It can also be via email or text.

 

Our Legitimate Business Interests

 

Our legitimate interests in collecting and retaining your personal data is described below:

 

As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts.  The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.

 

In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.

 

Other Uses we will make of your data:

 

  • Use of our website;

  • to notify you about changes to our service;

  • to ensure that content from our site is presented in the most effective manner for you and for your computer.

 

We will use this information:

 

  • to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

  • to improve our site to ensure that content is presented in the most effective manner for you and for your computer;

  • to allow you to participate in interactive features of our service, when you choose to do so;

  • as part of our efforts to keep our site safe and secure;

 

We do not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision making process.

 

Cookies  

 

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie notice.

Disclosure of your information inside and outside of the EEA

 

We may share your personal information with:

 

Selected third parties including:

 

  • clients for the purpose of introducing candidates to them ;

  • candidates for the purpose of arranging interviews and engagements;

  • analytics and search engine providers that assist us in the improvement and optimisation of our site;

 

We will disclose your personal information to third parties:

 

  • In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.

  • If Drum Recruitment or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation and other agreements; or to protect the rights, property, or safety of Drum Recruitment Ltd, our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

 

The lawful basis for the third party processing will include:

 

  • Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;

  • satisfaction of their contractual obligations to us as our data processor;

  • for the purpose of a contract in place or in contemplation;

  • to fulfil their legal obligations.

 

Where we store and process your personal data  

 

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

 

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 

Retention of your data

 

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so.  Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

 

We do the following to try to ensure our data is accurate:

  • we keep in touch with you so you can let us know of changes to your personal data

 

We segregate our data so that we keep different types of data for different time periods.  The criteria we use to determine whether we should retain your personal data includes:

 

  • the nature of the personal data;

  • its perceived accuracy;

  • our legal obligations;

  • whether an interview or placement has been arranged; and

  • our recruitment expertise and knowledge of the industry by country, sector and job role.

 

We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.

 

For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.

 

Your rights

The GDPR provides you with the following rights. To:

  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

  • Request the transfer of your personal information to another party in certain formats, if practicable.

  • The right to be informed The right to know how personal data is processed. The GDPR promotes the idea of transparency in processing by means of a privacy notice, giving details of the controller; the source of the data; recipients of the data; data transfers made outside the EU; and the retention period of the data.

  • The right of access Individuals may request details of information being held; how, why and where it is accessed; what categories of data are being accessed and who has access. The maximum time allowed to deal with such requests is 30 days. W

  • Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through this link:  https://ico.org.uk/concerns/

 

If an individual wants to exercise their right to:

  • Access

  • Rectification

  • Restrict processing

  • Delete

  • Object

Please write to Drum Recruitment via email or Registered Address detailing your request.

info@drumrecruitment.com

C/O HJP Chartered, Audley House, Northbridge Road, Berkhamsted, Herts, HP4 1EF

 

Drum Recruitment will attempt to verify their identity initially and then respond within one month, reserving the right to extend this to a further 2 months if the request is complex or high in volume.

 

The time limit is from the day after we receive the request (whether the day after is a working day or not) until the corresponding calendar date in the next month. A calendar month ends on the corresponding date of the next month (eg 2 January to 2 February), unless that date does not exist in which case it is the last day of the next month (eg 31 January to 28 February).

 

If the corresponding date falls on a weekend or a public holiday, Drum recruitment has until the next working day to respond (eg receive a request on 30 March and the time limit starts from the next day (31 March). As there is no equivalent date in April, you have until 30 April to respond. However, if 30 April falls on a weekend, or is a public holiday, we have until the end of the next working day to respond).

 

If the request is made electronically, Drum Recruitment will attempt to provide the information in a commonly used electronic format.

 

 

Changes to our privacy notice  

 

Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.

 

Contact  

 

Please write to Drum Recruitment via email or Registered Address detailing your request.

info@drumrecruitment.com

C/O HJP Chartered, Audley House, Northbridge Road, Berkhamsted, Herts, HP4 1EF

 

This notice was last updated on:

 

3rd May 2018

© 2018 Drum Recruitment Limited 

Registered in England, Company Number 8844778

 

 

 

Recruiting for the Recruitment Profession in the UK

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